Adding records - Revision history

WikiSysop: Moves a sentence to the next section

2023-11-20T17:49:32Z

Moves a sentence to the next section

← Older revision		Revision as of 19:49, 20 November 2023
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	* By default, one has to be logged in to edit a record. This default can be changed by the admin.		* By default, one has to be logged in to edit a record. This default can be changed by the admin.
	* Open the ''Add record'' page by clicking the link at the top of every page.

	== General description of the ''Add Record'' page ==		== General description of the ''Add Record'' page ==

			Open the ''Add record'' page by clicking the link at the top of every page.

	* The ''Add record'' page has several input fields, which are grouped. Groups are indicated by color coding:		* The ''Add record'' page has several input fields, which are grouped. Groups are indicated by color coding:

WikiSysop: Adds field info for the "Marked" & "Selected" fields

2023-11-20T17:46:18Z

Adds field info for the "Marked" & "Selected" fields

← Older revision		Revision as of 19:46, 20 November 2023
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	==== User Keys ====		==== User Keys ====

			==== Marked & Selected ====

			* Both fields can be used to permanently "mark" (or "select") records so that one can easily come back to these records later on. It's up to you how you use these fields.
			* The "selected" field is meant to indicate your "selected publications". This can be used to easily gather all publications of a particular author that shall be included on the institute's web site. Here's an example:

			[http://polaris.ipoe.uni-kiel.de/refs/show.php?author=piepenburg,%20d&userID=4&selected=yes&submit=Cite&showRows=100&citeOrder=year&headerMsg=Publications%20of%20Dieter%20Piepenburg: Publications of Dieter Piepenburg]

			: In the above URL, note the use of the <code>&selected=yes</code> bit. I.e. the above URL displays all selected records that were authored by "D. Piepenburg" in Citation view (grouped by publication year), and adds a header message above the results list.

			: For more info, please see how to setup dynamically updating [[Auto-updating_author/group_bibliographies\|author (or group) bibliographies]].

	[[Category:Usage]]		[[Category:Usage]]
	__NOEDITSECTION__		__NOEDITSECTION__

WikiSysop: Fix internal link

2023-11-20T17:27:30Z

Fix internal link

← Older revision		Revision as of 19:27, 20 November 2023
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	The keywords given by the author.		The keywords given by the author.
	* Contains keywords, as given in the article.		* Contains keywords, as given in the article.
	* Your personal keywords can be entered under "[[~~Adding Records~~#User Keys\|User Keys]]".		* Your personal keywords can be entered under "[[Adding_records#User Keys\|User Keys]]".
	* Multiple keywords should be separated by a semicolon (<code>;</code>).		* Multiple keywords should be separated by a semicolon (<code>;</code>).

WikiSysop: Updates formatting & case, removes outdated info and fixes some typos

2023-11-20T17:26:24Z

Updates formatting & case, removes outdated info and fixes some typos

Show changes

WikiSysop: Hide section edit links

2023-11-20T15:56:54Z

Hide section edit links

← Older revision		Revision as of 17:56, 20 November 2023
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	[[Category:Usage]]		[[Category:Usage]]
			__NOEDITSECTION__

WikiSysop: Original page content from 20-Mar-2012

2023-11-20T15:56:00Z

Original page content from 20-Mar-2012

New page

== General requirement for adding records ==

*as default, one has to be logged in to edit an record. This default can be changed from the admin
*the ''add record''-page has to be opened. This can be easily done at with the link at the header of every page
*some browsers (e.g. firefox) have problems with pasting in text with line breaks. So please remove line breaks before pasting the text in these cases.

== General description of the ''Add Record'' page ==

*you will see several input-fields, which are grouped. Groups are indicated by color-coding (colors may vary with used browser, used stylesheets etc.)
#grey fields:
#*such as ''author'', ''title'', ''year'' and ''publication''
#*these are mandatory fields, which are necessary for correct citation of references
#white fields:
#*such as ''abstract'', ''keywords'' and ''ISBN''
#*these are facultative fields, which are not necessary for correct citation
#*but these fields will give a additional benifit to your database, for searching abstracts etc.
#yellow fields:
#*such as ''marked'', ''user keys'' and ''related''
#*these fields are facultative fields, which are '''only visible for the logged in user'''
#*this allows a personalization of a common used references

== Filling the fields ==

Hints for filling the fields should be displayed when moving the mouse over a field. More information is given below and at the definition page for the [[Table refs|''refs'']] MySQL table.

=== Mandatory fields (grey fields) ===

==== Author ====

the author(s) of the publication
*several authors separated by semicolon (;)
*surname and '''forename(s)''' or forename-initials separated by comma (,)
*no points and no space character between forename-initials

Note that you should decide whether you'd like to use fully written fornames or initials and apply this rule to all of your database records. When citing records, correct sorting of records is only possible if ''all'' cited records have either fully written forenames or just initials.

example: Granskog,MA; Virkanen, J

==== is Editor ====

'''Yes''' if author is Editor
*please activate, if persons, entered in ''author''-field are editors of the publication
*only relevant for books (Type: "''book whole''")

==== Title ====

the title of the publication
*no dot at the end
*species-names can be set as '''italic''' by surrounding by underscore
*use "[super:...]" to impose words
*use "[sub:...]" to lower words
examples:
Feeding of _Sprattus sprattus_ in the Baltic Sea
Decomposition of [super:14]C-labelled glucose
Factors controlling CaCO[sub:2] dissolution in the Weddell Sea

==== Type ====

defines the type of the publication
*simply select an item from drop-down-list
*'''this entry is used for defining the citation style of the publication'''. Therefore selection should be made carfully
*this entry defines visibility of related files (e.g. .pdf). As default, for publications of Type="''Thesis''" the files are visible for not logged in users, as well
*see [[Configuring refbase|configuration of refbase]] to learn how to add/remove entries in the list

==== Year ====

the year of the publication
*enter in four-digit-style
example: 2003

==== Publication ====

complete name of publication
*insert here the complete (!) name of the Journal (if Type=''Journal Article'') or of the book (if Type=''Book Chapter'')
*abbreviated Jounal-names has to be entered in the field "''Abbrev Jounal''"
*'''a list of journal-names and -abbreviations (related to aquatic sciences) can be found by open ''journals.php'' in the root directory of the refbase URL'''
examples:
Canadian Journal of Fisheries and Aquatic Sciences
The northern North Atlantic: A changing environment

==== Abbrev Journal ====

the abbreviated name of the publication
*enter the abbreviated journal-name without dots
*'''a list of journal-names and -abbreviations (related to aquatic sciences) can be found by open ''journals.php'' in the root directory of the refbase URL'''
example:
Can J Fish Aquat Sci

==== Volume ====

the volume of the publication
example: 245

==== Issue ====

the issue of a publication within a volume
*often a ''Volume'' of a journal consist of several issues
*the single booklet is called ''Issue'' and is labelled by a number
examples: 3 ''or'' C2

==== Pages ====

defines which pages of the publication are covered with the reference
*enter '''range of pages''', when using Types "''Journal Articles''" and "''Book Chapter''"
*enter '''total number of pages''' including "''pp''" (without dot) when using Types"''Book Whole''" and "''Manuscript''"
examples:
12 (article has only one page)
35-42 (article or book chapter starts at page 35 and ends at page 42)
620 pp (book has 620 pages in total)

=== Facultative fields (white fields) ===

==== Corporate Author ====

the institution or society to which so the author is associated
*defines the institution under which the author published his work
*for Diploma- or Phd-thesis this would be the name of the university/department
example: Leibniz-Institute for Marine Sciences at the University of Kiel

==== Thesis ====

the type of a thesis
*if the publication is a thesis, this field defines the type of academic degree
*see [[Configuring refbase|configuration of refbase]] to learn how to add/remove entries in the list
examples: diploma thesis, Ph.D.thesis, Doctoral thesis, Habilitation thesis

==== Adress ====

the adress of the authors
*contains contact informations, how to contact the authors (in most cases the first author) of the paper (e.g. postal adress, Fax, email et.)
example:
Granskog: Department of Geophysics, P.O. Box 64, FIN-00014
University of Helsinki, Finland, Email: mats@iki.fi;
Meiners: Institute for Polar Ecology, University of Kiel,
Wischhofstrasse 1-3, D-24148 Kiel, Germany

==== Keywords ====

the keywords given by the author
*contains keywords, as given in the article
*your personal keywords can be entered under [[Adding Records#User Keys|User Keys]]
*multiple items should be seperated by semicolon (";")
examples:
Baltic Sea; hydroacoustic; Sprat; Herring; GAM

==== Abstract ====

the abstract for this publication (if any)as given by the author
*some browsers (e.g. firefox) have problems with pasting in text with line breaks. So please remove line breaks before pasting the text in these cases.

==== Publisher ====

=== User fields (yellow fields) ===

==== User Keys ====

[[Category:Usage]]